HANDBOOK 2008 – TABLE OF CONTENTS

Checklist

NQ & GQ Events 2008

Administration

NQ Management Committee 02/08

Club Personnel, Ph. nos. & Email addresses

Selection Criteria

Hosting Conditions

Venue Rotations

Pennants

Rules & Decisions 2008

NQ Seeded Draw

Pennant Nomination Form

Annual Events

Conditions for Grace Rogers Trophy

Conditions for Olive Carey Trophy

Conditions for Champion of Champions

Result Sheet for Grace Rogers & Olive Carey

Result Sheets for Champion of Champions

GNQ Bar Conditions

GNQ Bar Result Form

Course Rating

Request Form / Course Changes

Course Rating Abbreviations

2009 Forms

Club’s 2009 Committee

Club’s Calendar Dates 2009

CHECKLIST – HANDBOOK 2008

30/4/2008 Pennant Nomination Form deadline

ASAP -- Proserpine, Bowen & Collinsville – mail copy of Score Cards showing match indexes

MONTHLY - Send Scores for H/Caps Scr to 14 & Juniors to District Handicapper

30/5/2008 Nominations close for NQ District OPEN

ASAP after Opens & Club Championships, please send in Result Sheets for Grace Rogers, Olive Carey & Champion of Champion Trophies. Results received after 26/9/2008 will not be considered.

26/09/2008 WGNQ Bar Results Sheet & Cards to Secretary.

12/12/2008 Calendar Dates for 2009 required.

12/12/2008 Club 2009 Committee details INCLUDING No. of Lady Members at your club, to Secretary.

WGQ

STATE CLOSING DATES

Note:

Consult WGQ Tournament Handbook for Closing Dates and Entry Forms for all Queensland Events in 2008 or check their web site.

ROTATION OF WGNQ DISTRICT EVENTS

LADIES OPEN CHAMPIONSHIPS (June long weekend)

2008 SARINA/PIONEER VALLEY

2009 ROWES BAY

2010 PROSERPINE

2011

DISTRICT PENNANTS (last weekend July)

2008 Central PROSERPINE / BOWEN / COLLINSVILLE

2009 Southern PIONEER VALLEY, SARINA, MACKAY

2010 Northern TBA

2011 Central TBA

WGNQ TO HOST THE FOLLOWING INTER-DISTRICT EVENTS

2008 NQ V FNQ: Ingham. SANDGREENS: Richmond

2009 Nil

2010 NQ Vs FNQ

2011 Nil

CONDITIONS FOR HOSTING NQ EVENTS

In general terms, Clubs hosting or applying to host a NQ Event, should invite an inspection of their course to establish its

suitability for the hosting of the particular NQ event, and also be able to satisfy the accommodation needs of the participating

players.

Average number of participants for :

Pennants – 48 to 72 ladies
NQ Ladies Open – 100-120 ladies

Accommodation Options

Clubs may wish to advise their preferred options, together with prices. This data should be sent to the District Secretary for

circulation with official mail on the event, or alternatively, distributed from your Club with copy to the District Secretary.

Entry Forms

Printing and distribution of forms for the NQ Open is the responsibility of the Association. Entry forms in all instances are to

be returned to the District Secretary, and not to the Host Club.

Alteration to Venue

The Association in consultation with the Host Club will postpone, re-schedule, move or cancel an event in such circumstances

as bad weather, lack of accommodation etc.

Draw

Is the responsibility of the Association and will be distributed to participating Clubs. Any amendments to the Draw will

be done by the Association, who will notify the Host Club of changes.

Prior to the event the Association will fax Draw to local newspapers for publication and post to our website

(www.womensgolfqld.org.au) (go to Nth Qld).

In the case of the NQ Open, the draw for the 2 rounds will be done at the same time (no seeded Draw for 2^nd round).

Course

· Courses with fewer than 18 Holes cannot be considered for the NQ Ladies Open. Nine (9) hole courses may be

used for Pennants.

· Dependent on the size of the field, Host Clubs may wish to use the course after the NQ field turns. Times to be

negotiated between Host Club and Association.

Setting up Course

For NQ Ladies Open, particularly the 2 Championship rounds on Sunday and Monday, pin and tee positions to be

changed on both days. Host Club Captain and/or her Match Committee to liaise with Greens Director.

Requirement is for pins to be placed 6 towards the front, 6 in the middle, and 6 to the rear of the green. Tee markers

to be set so that the “length of the course” is not varied, so for front pin placements, the markers should be set behind the permanent

tee marker.

Host Club Captain and or Match Committee to ensure all Hazards, OOB’s, GUR clearly defined. A NQ Official or her nominee,

will inspect course prior to start of event/s together with Host Club Captain or her nominee.

Local Rules

Host Club is required to prepare a list of any local rules which do not appear on the score card, copy to be displayed near the Starter’s

Box. Copy of these Local Rules should also be sent to the Association as least 2 weeks prior to the event, as it may be necessary

to provide copy for each player.

Starter

The Association will arrange or delegate, depending on each individual circumstance.

NQ Match Committee

Host Club Captain or her nominee is invited to be part of NQ’s Match Committee for the duration of the event. For District Pennants,

Host Club to nominate a lady to act in a similar capacity should the need arise.

Sponsorship Banners

Host Club to arrange display of banners on course in a prominent position to gain maximum exposure for the sponsor, eg entrance

to the course, vicinity of the 18^th hole etc. Signage for Clubhouse display will be arranged by the Association in the trophy table area.

Trophies

Purchase of trophies remains the responsibility of NQ unless some other specific arrangement is made with the Host Club.

NQ will set up trophy display.

Raffles

Policy is that NQ does not run Raffles at our Events. Host Club/s may choose to raise funds at NQ Events.

Results Board

Host Club to ensure whiteboard or substitute available for NQ’s use. NQ personnel or their nominees will take responsibility for the

Board/s.

Score Cards

Host Club to ensure ready supply available at the Box. NQ will be responsible for checking returned cards, but may co-opt Club volunteers

if the need arises.

Club Catering

All catering, including tea/coffee before hit off, lunches and snacks after play to be available at the Host Club for purchase by the players.

Catering at other times is left to the discretion of the Host Club.

Media

District or Queensland publicity remains the responsibility of the Association. NQ will distribute Press Releases to media outlets,

and post information on the webside,initially some 6 weeks prior to the event, and then during the course of the event. Host Club is asked

to maintain contact with the local press in your town to ensure maximum exposure is gained for the event, and NQ’s sponsor.

Copies of any newspaper item are to be retained for the Association, as this forms part of NQ’s Post Event Report to the sponsor.

Pro Ball Pools / Pin Shots

Host Club is required to liaise with resident Pro on NQ’s behalf. Final details will be settled on NQ’s arrival at the Host Club.

Consolation Ball Run Down for the NQ Open remains the responsibility of NQ or the sponsor.

Annual General Meeting

Host Club to make suitable facilities available for the holding of the Association’s Annual General Meeting during the course of the NQ Ladies

Open each June.

2008 PENNANT NOMINATION FORM

Please complete & return to the above address by

30th APRIL 2008 DEADLINE

COMPOSITION OF DIVISIONS FOR 2008:

Silver Division 1:    Rowes Bay, Pioneer Valley, Mackay, Townsville

Silver Division 2:    Ayr, Willows, Sarina, (1 vacancy)

Silver Division 3:    (4 vacancies)

Bronze Division 1:. Mackay, Townsville, Rowes Bay,Charters Towers

Bronze Division 2: Sarina, Pioneer Valley, Lavarack, Willows

Bronze Division 3: Home Hill, Mystic Sands, Ayr (1 vacancy)

Bronze Division 4: (4 vacancies)

VENUES: Silver Divisions 1 & 2 Proserpine

Bronze Division 1 Collinsville

Bronze Division 2 & 3 Bowen

NOMINATION FORM

Please “tick” as appropriate

Our Club will be represented at Pennants in the

Divisions as listed above YES ? NO ?

OR

Our Club can only field a team in ……………… Division

Our club wishes to field a team in Silver Division 2 or 3 YES ? NO ? in Bronze Division 3 or 4 YES ? NO ?

We wish to challenge for a position in the Draw

(Advise which Division…………………) YES ? NO ?

Composite teams are permitted, provided Clubs can supply

3 of their own players. To complete your team, please advise:

Number of Players required for each Division –

SILVER: …………….. BRONZE: ………………..

CLUB: ____________________________________________

Signed: __________________________________ Date: / /2008

(Captain/Secretary)

2008 SEEDED PENNANT DRAW

26/27 JULY 2008 AT PROSERPINE, BOWEN & COLLINSVILLE

ROUND 1 ROUND 2 ROUND 3

1 vs 4 3 vs 1 1 vs 2

2 vs 3 4 vs 2 3 vs 4

FIRST TEAM MENTIONED HAS THE HONOUR

SILVER DIVISIONS 1 & 2 (VENUE: Proserpine)

DIVISION 1 DIVISION 2

1. Rowes Bay 1. Ayr

2. Pioneer Valley 2. Willows

3. Mackay 3. Sarina

4. Townsville

BRONZE DIVISIONS 1, 2 & 3: (VENUE: Division 1; Collinsville

Division 2 & 3; Bowen)

DIVISION 1 DIVISION 2 DIVISION 3

1. Mackay 1. Sarina 1. Home Hill

2. Townsville 2. Pioneer Valley 2. Mystic Sands

3. Rowes Bay 3. Lavarack 3. Ayr

4. Charters Towers 4. Willows

NOTE: VACANCIES: one (1) vacancy in Silver 2

four (4) vacancies in Silver 3

one (1) vacancy in Bronze 3

four (4) vacancies in Bronze 4

TEE OFF TIMES “ALL VENUES” 7.00AM DAILY

ATTENTION: VENUE CLUBS

PLEASE MAIL IN COPY

OF YOUR CARD SHOWING

MATCH INDEXES

District Pennant Rules & Decisions

1. Pennant Matches will be played annually on the last weekend of July or, in extenuating circumstances, re-scheduled in accordance with

availability of courses.

2. Pennant Teams will consist of:-

(a) SILVER: 2 or 3 Divisions of 4 Teams.

Teams of six (6) with five (5) to play.

(b) BRONZE: 3 or 4 Divisions of 4 Teams.

Teams of six (6) with five (5) to play.

3. Handicap Matchplay Limitations are:

SILVER TEAMS: Scratch to 18 or beyond if necessary.

BRONZE TEAMS: Handicaps 19 and beyond.

Clubs may field players with higher handicaps than the maximum allowed for each division. However, under all circumstances, those players must play off

either an 18 handicap for Silver, or 29 handicap for Bronze, regardless of their current handicap.

NOTE: The player’s handicap at 1^ST JULY will determine the

Division in which the player can participate. However,

current handicap must be used on day of play.

4. (a) Any Club (not already in the competition) wishing to enter Pennants, is required to playoff on a neutral course against the 4^th Place

getter in the lowest division of either Silver or Bronze.

(b) If more than one club wishes to challenge, then the Challenging Clubs are required to playoff on a neutral course to select a Challenger.

5. The Pennant Draw will be done in SEEDING ORDER in accordance with the previous season’s results. The loser of the Division shall be relegated

to the next Division below, and the winner of that Division be promoted to the division above. Any withdrawals from any division will not alter the

seeding order.

6. Clubs will be required by 30 APRIL annually to:

(a) Signify their intention to compete in Pennants for the forth- coming season, by paying the required pennant green fees with their

nomination. Teams MUST be able to supply 3 players from their own Club, prior to requesting additional player/s to form a composite team.

(b) Notify the Association of their Club’s intention to challenge for a position in the Draw. The winner of the challenge must then forward

their pennant green fees to confirm their nomination.

Composite teams are permitted. However Clubs must supply 3 players from their own Club, prior to requesting additional players to form a

composite team and make every effort to field a team from their own membership in the first instance.

7. Players taking part in Pennants must be fully paid up members of any affiliated North Queensland Golf Club, in whatever playing category

they so choose. No player may play for more than one Club during the season.

8. ALL matches shall be played on the date/s allocated.

9. Play shall commence at a time designated by the Management Committee in consultation with the Host Club, and players must be ready to hit

off at the appointed time. Forfeits may be given in any playing position (ie, if the No. 2 player forfeits for any reason, the opposing No. 2 player

will receive the forfeit.) Forfeits once given cannot be withdrawn.

10. (a) Clubs who cannot field a team prior to the commencement of

first match of the fixture will automatically be withdrawn from the Division, and no points will be awarded to any Club scheduled to

play the defaulting team.

(b) During the course of the fixture, walkovers cannot be given if Clubs can field 3 players in any team.

the event may cancel any matches which would not alter the result in any Division.

11. Order of Play will be in Handicap Order from the Lowest Marker down to the Highest Marker.

12. Teams first mentioned in the Draw will have the honour. Match “Result Slips” will be given to each member of the team with the honour, and

are to be completed and handed into the Official on completion of the match.

13. Team Captains shall prepare a list of their team in handicap order (as at date of play) and simultaneously lodge with the officiating

WGNQ representative, 10 minutes prior to tee time. Where a non-playing WGNQ executive member is unavailable to officiate, WGNQ

will appoint a person to act of its behalf.

14. Matches are to be played under Handicap Matchplay conditions in accordance with the Rules of Golf and the local rules of the Host Club.

Host Clubs, at their discretion, have the right to play Pennant Matches in groups of 4 to reduce the number of tee times used.

15. COST: $10-00 per playing member per round.

16 A win between teams shall be secured by the team winning the greater
number of individual matches, based on the following points system:

SILVER & BRONZE PENNANT: Maximum points per fixture 7.

Points distribution is as follows:-

1. 1 point awarded for each match won.

2. All matches finish at the 18^th hole. If match is squared, each competitor will be awarded one half point each.

3. The team winning the most matches in the fixture will be awarded an additional 2 points for the team win. Should the match be tied at 2-1/2 points each, then the 2 team points will be shared equally.

17. TIES. At the completion of the competition, if teams are equal on Points, the following count back system is to be used:

(a) Add all matches won and drawn over each round of the

competition for each team. The team with the highest total wins.

(b) If still equal, add the number of holes won by each team

during the complete competition; and

(c) If a further count back is required, the No. 1 match for the team in all games is used. If still equal, proceed through the matches in order,

until a result is obtained.

18. MOTORISED BUGGIES. Buggies are permitted for :

a. A player who has a disability, which prevents that player from participating

in the competition without the assistance of mechanical transport. The player

must submit to NQ prior to the tournament, a written opinion of a medical

practitioner stating that by reason of the disability, the player would be unable

to participate in the competition.

b. Ladies over 55 years of age at time of entry. Proof of age may be

required. Prior sanction is to be sought.

19. MOBILE PHONES.

Mobile phones may be carried whilst on the golf course only if switched off.

20. All matters of dispute shall be referred to the WGNQ designated official who

shall be the sole arbitrator. The decision so reached shall be final.

21. The Management Committee of the WGNQ shall have the full power to deal with any other matter not herein provided for.

WGNQ BAR COMPETITION

Conditions of Play

1. The event shall be conducted in three (3) Divisions

SILVER Handicaps to 18

BRONZE 1 Handicaps 19 to 29

BRONZE 2 Handicaps 30 to 45

2. Event is to be conducted over four (4) rounds during the months of MAY, JUNE, JULY & AUGUST, and played as a STROKE ROUND

(preferably in conjunction with Monthly Medals but not essential).

3. Results will be decided on the THREE (3) BEST AGGREGATE NETT SCORES returned in relation to the daily CCR/AWCR of the course.

In the event of a player reducing from Bronze 2 to Bronze 1, or Bronze 1 to Silver, the result will be determined in the Division in which the

LOWEST AGGREGATE of 2 of the best 3 cards is recorded. If Nett Result of the 2 best cards is in the lowest grade, then these are the cards

which are to be returned.

4. Results are to be forwarded to the District Secretary of the Association by the due date published in the Annual NQ Golf Calendar.

5. Ties will be decided by a countback on the last card of the three.

6. ENTRY FEE: 50 cents per player. All Fees to be collected and sent to WGNQ Inc together with cost of brooches ordered (each Brooch

$4-00).

7. At the discretion of the Club’s Match Committee, Clubs may elect to

run more than 1 Gold Bar competition, e.g. midweek and weekend.

Captains would be required to complete 2 Result Sheets, and order

additional badges.

NOTES:

· Copies of cards must accompany completed Result Form

· If any Club has a tie in any Division and wishes to purchase additional brooches, please include additional funds with your order.

All tied nominations should be returned to NQ who will do the countback on cards.

RESULT FORM – WGNQ Bar

GOLF CLUB ………………………. AWCR: …………. YEAR: 2008

SILVER DIVISION (Scr to 18) Entrant: ……………………

Date of Play

Gross

Handicap

Nett

Daily CCR

RESULT

+ / - / Sq

    /   /

    /   /

    /   /

TOTAL:

BRONZE 1 (19-29) Entrant: …………………….

Date of Play

Gross

Handicap

Nett

Daily CCR

RESULT

+ / - / Sq

    /   /

    /   /

    /   /

TOTAL:

BRONZE 2 (30-45) Entrant: ……………………

Date of Play

Gross

Handicap

Nett

Daily CCR

RESULT

+ / - / Sq

    /   /

    /   /

    /   /

TOTAL:

ENTRY FEES for ………… PLAYERS @ 50 cents each = $ :

BROOCHES required ……………. @ $4.00 each = $ :

TOTAL AMOUNT OF CHEQUE ENCLOSED = $ :

ENTRIES CLOSE : 26 September 2008

PLEASE REMEMBER CARDS TO ACCOMPANY NOMINATIONS

CALENDAR DATES 2009

Proposed Dates submitted by …………………………….. Golf Club

Our Club would like the following dates listed on the NQ Ladies Calendar of Events for 2008. NOTE: Please show correct name of Tournament to ensure your Club Sponsor receives their naming rights entitlement.

1. CLUB OPEN

Day & Date …………………………………………………………..

CLUB OPEN MIXED (if applic) …………………………………..

2. CLUB CLOSED (Day/s & Date/s) ……………………………………………………………………………………………………………………………………………………
…………………………………………………………………………

3. OPEN CHARITY DAY/S …………………………………………………………………………
…………………………………………………………………………

4. OPEN VISITOR’S DAY/S ……………………………………………………………………………………………………………………………………………………

5. ANY OTHER OPEN DAY/S you want published ……………………………………………………………………………………………………………………………………………………

PLEASE COMPLETE & RETURN BY 12 DECEMBER 2008

……………………………………… Date: / /

(Ladies Captain)